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USPS PROPOSES ACCOUNTING CHANGE THAT MAY EFFECT THE FINANCIAL EVALUATION OF THE IMPACT ASSOCIATED WITH POStPLAN

August 24th, 2015

On August 12, the Postal Service asked the Postal Regulatory Commission (PRC) to begin a proceeding to change the way in which the agency accounts for certain costs associated with POStPlan-impacted small and rural post offices. On August 17, the Postal Regulatory Commission established a public proceeding to consider the Postal Service’s request. It appears that the Postal Service would like to combine clerk expenditures associated with POStPlan impacted offices with the costs of clerks employed in larger offices. At the NAPUS Convention, the Executive Board will discuss how this proposed new arrangement could affect the fair evaluation of the financial impact associated with POStPlan.

 

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NAPUS ATTORNEY PHIL JONES RETIRES

July 22nd, 2015

Attorney Phil Jones has notified NAPUS of his intention to retire effective July, 31, 2015. For almost a quarter- century, Phil, a Connecticut resident, has represented NAPUS Postmasters facing adverse action. His commitment and expertise has saved the careers of many Postmasters who were confronted with the possibility of losing their job with the Postal Service.  All NAPUS Postmasters benefited from the security afforded by Phil’s unparalleled expertise and the aggressive protection of Postmasters. His candor and wit will be missed by all who knew him. NAPUS wishes Phil health and happiness in his retirement.

Texas-based Attorney Hartley D. Alley will assume responsibility for legal defense of NAPUS Postmasters facing adverse action. Mr. Alley has extensive experience representing Postmasters and Supervisors in MSPB appeals and EEO.  We look forward to working with Mr. Alley

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LEAGUE TAKES FIRST STEP TOWARDS CONSOLIDATION

July 1st, 2015

 

The National League of Postmasters of the United States voted on July 1, 2015, to dissolve their 112 year old organization effective October 31, 2016. The historic vote held at the League’s National Convention in Washington DC is contingent upon the adoption of a concurrent resolution at the National Association of Postmasters of the United States, (NAPUS) national convention to be held in Mobile, AL.

The dissolution clears the way for the creation of a new organization that will be incorporated as United Postmasters and Managers of America (U.P.M.A.). Membership in the new organization will be open to all Postmasters and EAS employees within the Postal Service. The new organization is scheduled to begin operation on November 1, 2016.

This consolidation will unite two long standing Postmaster organizations to speak with one united voice, and will be expanded to include all EAS employees.

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DOCUMENTING BARGAINING UNIT WORK UPDATE

June 26th, 2015

Recently we have received updated information from Postal Service concerning documenting bargaining unit work performed by local management in Level 18 offices. Here’s the latest substance on End-of-Day reports:

“The intent of item 2.A of the December 5, 2014, Global Settlement Remedy Agreement is to have a POS record of the amount of time during the course of a service day a level 18 Postmaster has logged into POS to staff the retail window. In order to capture that time, Postmasters shall run an End-of-Day report each time they log off POS throughout the day. As there has been some misunderstanding regarding this matter, both Headquarters Labor Relations and Customer Service will be messaging the Areas to ensure it is addressed, accordingly.”

Please note, this information is a change to what was posted on this web-site on April 15, 2015, when we reported, based upon information receive from Headquarters, that an End-of Day report would not be required each time Postmasters logged off of POS.

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NEW POSTAL ORGANIZATION TO BE “UNITED POSTMASTERS AND MANAGERS OF AMERICA”

June 18th, 2015

 

The Executive Boards of  NAPUS and the League decided to  name their successor consolidated organization the “United Postmasters and Managers of America (UPMA)”. The two Postmaster organizations determined that using the previously agreed upon name, the Postmasters and Managers of America  would result in the acronym “PMA”, an abbreviation shared by a number of organizations, including one that participates in the Federal-Postal Coalition, the Professional Managers Association.  There was concern about potential confusion, particularly in the federal coalition, an umbrella group in which both Postmaster associations currently participate.

 

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USPS ENHANCES NON-BARGAINING PAY POLICIES

June 16th, 2015

The Postal Service has modified existing pay policy concerning promotion increases when non-bargaining unit employees are promoted to higher grades and when non-bargaining employees voluntarily change to a lower level. As part of the pay policy change, effective January 2016, Pay-for-Performance (PFP) salary determination methodology will also change to provide that an affected EAS employee’s salary be brought to the new minimum (if it’s below that amount) before determining the salary effect of the employee’s PFP rating.

The Postal Service stated that these revisions will enhance non-bargaining pay policies and strengthen fairness concerning the interests of our employees and the Postal Service.

Click on link below for summary of change.

 

NON-BARGAINING PAY POLICY CHANGES

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SCHEME QUALIFICATION ELIMINATED FROM BIDS

May 8th, 2015

 NAPUS  and the LEAGUE recently express our concern upon learning of the elimination of scheme qualification to clerk bid jobs after March 23, 2015. At our request a teleconference was held on April 21, 2015, with operations managers at Postal Service to discuss our concerns.   The Postal Service advised that the business decision to discontinue scheme qualification on clerk bid assignments were driven by several factors:

  •  The obsolesces of current scheme training programs due to ACS 3 environment.
  • The pending deployment of scheme assist technology to the field.

The Postal Service noted that local management would still have the option to provide scheme training to clerks. Clerk bids currently in place that have scheme requirements will remain in place.  A question and answer format document was being developed with APWU to clarify administration and potential operational impacts.

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SUNDAY DELIVERY OPERATIONS SOP

April 22nd, 2015

 

In an effort to standardize the Sunday delivery operation the following procedures have been developed for implementation by Headquarters Operations. They are to be utilized by all Areas and Districts involved with Sunday delivery operations.

 

Sunday Hub Control Unit SOP 

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POSTAL SERVICE REVIEWING ADJUSTMENT TO NPA

April 21st, 2015

 

NAPUS recently expressed concern that NPA report cards, accessible through the Postal Service’s intranet, were last updated in December 2014 and that YTD performances are not available.

The Postal Service advised that the report cards have not been updated because savings through reduced costs of hiring Tier 2 bargaining unit employees have been greater than anticipated. This affects controllable-income scoring significantly. The effect is due only to impact of implementation of collective bargaining provisions.

Report cards published with this erroneous data would not show accurate current scores. The Postal Service has been adjusting budgets based on current circumstances, as it does normally throughout each year. The distinguishing factor in this matter has been the relatively significant dollars involved.

The Postal Service advises that the Board of Governors and the Executive Leadership Team are reviewing to determine whether action will be taken regarding adjustment of the Postal Service Integrated Financial Plan for FY 2015.

NAPUS will continue to consult on this issue and will update web-site as information becomes available.

 

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USPS PROVIDES CLARIFICATION ON RECORDING BARGAINING UNIT WORK HOURS

April 14th, 2015

Postal Service has update NAPUS and the League on a number of questions concerning the administration of terms of the global settlement between the Postal Service and the APWU. The settlement stems from the national arbitration award concerning Article 1.6.B., performance of bargaining work.

The following are the questions and responses received;

How are hours charged when assisting at window? Do you need to close out each time?

Response: Whenever a Postmaster is responsible for staffing a window, he/she should log onto POS at the start of his/her duties and log off at the end of the duties. Postmasters should not use the ‘stand-by mode’ rather than logging off, but are not required to run an end of day report each time during the day that they log on/log off.

What must be tracked and how do we track it?

Response: Time spent by a Postmaster staffing the window must be tracked and recorded on the 1260. Such recording of time spent performing bargaining unit work is not limited only to the time spent conducting customer transactions. Arbitrator Das decided at the national level that all time spent staffing the window is considered performance of bargaining unit work and is to be counted toward the 15 hours of such work permitted each service week. If the Postmaster is the only employee responsible for the window, then all hours the window is open are to be recorded even if there aren’t customers every minute. If the Postmaster is not the only window employee and assists at the window occasionally during the day, the Postmaster must log on and off and record the time spent at the window performing work. Time spent performing any other bargaining unit work, such as distributing box mail, loading or unloading trucks etc., must also be recorded. The time such other work is performed must be entered in the electronic 1260. If the work occurs during time that is already accounted for as bargaining unit work (such as the same period covered as responsible for the window), the additional work is considered concurrent and will not be counted again toward the 15-hour limit. Either way, the time spent must be recorded. It is very important that the start time and end time of the work be entered. This will prevent double-counting against the 15-hour limit.

How should bargaining unit work performed by a clerk on higher level be recorded?

Response: If a clerk is detailed temporarily to the position of OIC, acting Postmaster in an EAS detail assignment, the performance of bargaining unit work would have to be recorded. If the clerk is instead detailed to the position of Lead Clerk, none of the bargaining unit work performed would be recorded.

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NAPUS FAMILY GROWS BY ONE

April 9th, 2015

The NAPUS family just got a little bigger today, as Tony Leonardi and his wife Karyn (Ficalora) Leonardi became the proud parents of a baby girl. Isabella Hope Leonardi came into the world on April 9, 2015, at 10:22 AM., at 9 pounds 4 ozs and 20.5 inches she is the first child born to a sitting NAPUS National President. Mother and baby are doing fine and should be released from the hospital soon.

As Tony and Karyn begin a new chapter in their life together, they want to thank everyone for their encouragement and advice. The generosity and support of NAPUS members around the country has been amazing.

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POSTAL SERVICE ESTABLISHES EAS PRIVATELY OWNED VEHICLE (POV) PROGRAM

April 2nd, 2015

The Postal Service has announced the establishment of an EAS Privately Owned Vehicle (POV) Program. This program addresses the fact that many EAS employees have been reluctant to use their personal vehicles for work in part because of the cost of obtaining a business use policy.

The POV Program is designed to compensate Postmasters and Supervisors for the use of their vehicle for work related purpose. Under the program employees will be reimbursed for (a) their mileage, and (b) the cost of adding business use coverage or a commercial rider on their existing insurance policies if necessary.

The program is strictly voluntary. No employee will be required to participate in the program. Furthermore, management will have complete discretion as to whether an employee may participate. Either the employee or management may discontinue the employee’s participation in the program at any time.

The program is in the process of implementation and requires a signed Participation Agreement and is funded through eTravel. Click on links below for details.

POV Program

Participation Agreement

Quote Request

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PMG Brennan Pledges to Keep Mail Relevant

March 16th, 2015

Postmaster General Megan Brennan addressed Postmasters at NAPUS’ Leadership Conference Monday, March 16. Attendees warmly welcomed the new PMG. She thanked them for being at the conference and working to advance comprehensive postal reform legislation to ensure the long-term viability of the Postal Service and mailing industry.

Brennan said it was an honor of a lifetime to lead this tremendous organization. “Many of us grew up in the Postal Service and we are committed to it,” she said. “The Postmasters and men and women of this organization serve our customers, protect its interests and look for opportunities to grow. If not for those results we collectively have delivered, I would not have this opportunity.”

The Postal Service had a very successful holiday season, with an 18 percent growth in packages. “We earned that business,” she declared. “It was a tremendous job during peak period.”

She acknowledged the challenges Postmasters have faced with POStPlan; it has been an evolving and dynamic environment. She credited working with NAPUS President Tony Leonardi and the League of Postmasters President Sean Acord to look at every opportunity to find placements for impacted Postmasters.

“Our commitment going forward is to maintain transparency and talk through any changes that come down the line,” she pledged. “We’re committed to maintaining brick-and-mortar post offices, but we have to be realistic and expand partnerships so products and services can be available where customers shop.”

Brennan said the challenge is to continue to grow the business in an increasingly digital era. The change in consumer behavior represents opportunity in terms of e-commerce, but it also puts pressure on the organization. The agency will be rolling out promotions this spring advocating keeping mail in the system, but making it more personal and relevant. Hard copy in mailboxes still is a very effective advertising tool.

She credited Postmasters as being stewards of their post offices and communities. And their customers look to them to establish some type of normalcy after such events as the extreme snow experienced in the greater Boston area this winter.

Brennan discussed investments the agency is making in package sortation equipment and new vehicles. The Postal Service is looking at new functionality in vehicles, such as air-conditioning for Arizona. New safety and ergonomic features, as well as fuel efficiency, will help manage overall costs. Some replacements for LLVs will have expanded cargo capacity to support the growth in packages.

In terms of achieving postal reform, Brennan said she would like to sit down and find common ground, including resolving the onerous retiree health benefit prefunding requirement and establishing a Postal Service health plan within FEHBP. The agency also would like to maintain the exigent rate increase.

“If we can get agreement,” she declared, “that’s a starting point. Working with Capitol Hill, you need some consensus. My approach is to work with similarities—not differences.” She said it’s important for her to meet with key policymakers on Capitol Hill in her new role as PMG.

Brennan stressed the need for pricing flexibility; 80 percent of the agency’s products that generate revenue are capped. It is critical to be able to move fast in this dynamic marketplace and introduce products and services that will allow the Postal Service to turn its routes into profit centers. “We’re a delivery company,” she said. “We should expand the products and services we offer.”

Brennan said the agency will continue to innovate at a much faster pace. “We have to experiment and look at new revenue sources, new ways to leverage what I describe as an unparalleled infrastructure.”

She told Postmasters that the difficult decisions made over the past few years had to be made; otherwise, the Postal Service would not have the flexibility it now has in the work force—flexibility that is critical in the current marketplace. “We need fundamental reform. We need to recognize the solutions are ours collectively to solve; today’s dynamic marketplace continues to change and evolve.”

Brennan also stressed the need to make prudent business decisions based on data and the Postal Service’s standing in the current business environment. “I want us to be the shipper of choice—not the low-cost shipper,” she stressed. “That includes service, visibility and competitive pricing; I know you share my goal to keep mail relevant.

“Thank you for being here this week and educating our policymakers and ensuring this mailing industry remains viable well into the future.”

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WORK SERVICE CREDITS FORM 150 FLOW CHART

February 26th, 2015

Workload Service Credits (PS Form 150) is the document that determines the level of your Post Office. You should complete the form annually, or when an operational change occurs that may affects your office’s evaluation. The automated Form150 is available on the USPS Blue page.

Administrative Post Offices (APO) should pay particular attention that that the Form 150 gives appropriate credit for their RMPOs. Workload Service Credit is given for each RMPO for delivery and revenue. Of equal importance each non-delivery RMPO will add 2 exception credits. The combination of WSCs and Exceptions are used to determine the correct Post Office level.

The lengthy time associated with the approval of Form 150 for Post Office upgrades has been the source of several Resolution Logs. In response to our concerns, the Postal Service has provided a flow chart with timeline. The chart shows a fifteen day time frame for approval of a complete and accurate Form 150 from start to end. The chart shows each level of approval required and the time frame at each level.

Make sure that your office is evaluated correctly, complete your Form 150 today.

Form 150 flowchart

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NAPUS, LEAGUE OF POSTMASTERS PROPOSED CONSOLIDATION MOVES FORWARD.

January 23rd, 2015

 

The proposed consolidation of NAPUS and the League of Postmasters has progressed to written submission of Chapter Bylaws, Articles of Incorporation and National Bylaws for the new organization. The documents are the results of discussion, collaboration and compromise by the committee working on the consolidation. Representing NAPUS on the committee was National Secretary Treasurer, Dan Heins, from MN and retired Postmaster and National Parliamentarian John Galera, from HI. Representing the League of Postmasters was retired Postmaster, Jack Jameson, from NC and retired Postmaster, John Olson, from MN.

The new proposed organization will be incorporated as a non-profit organization and shall be known as the “Postmasters and Managers of America” (PMA).

The proposed Chapter By Law Template 1 21 2015 provide a document for the state chapters to use to ensure compliance with new national bylaws and consistency with between state chapters.

The proposed Articles of Incorporation ( 1 21 2015) define purpose of PMA, as well as new member classifications.

The proposed national Bylaws 1 21 15 provide information on dues, Executive Boards and their duties, conventions and committees.

Extensive discussion of the proposed consolidation of the organizations will be held at our Leadership Conference in March. The vote for consolidation will be held at each organization’s national conventions to be held later this year.

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Postal Service Announces RIF Effective Date Change, Career PTF Assignment Option for Remaining Impacted POStPlan Postmasters.

January 6th, 2015

 

As a result of a Memorandum of Understanding (MOU) negotiated with the APWU, the Reduction in Force (RIF) separation date for all remaining impacted POStPlan Postmasters in 2, 4 and 6 hour offices has been extended until February 6, 2015.

The effective date of RIF demotions and voluntary reassignments is now February 7, 2015. If you already sent in your acceptance form, you do not need to take further action at this time.

The MOU dated December 31, 2014, will allow impacted Postmasters whose offices have been re-evaluated to a 2 or 4 hour per day Remotely Managed Post Office (RMPO) with an opportunity to volunteer to become career PTF clerks.

A letter providing information about the new option for impacted Postmasters, including how to accept the assignment offer, your pay and work schedule if you accept the offer, will be provided to you in the coming days.

All separations, including optional retirement and RIF separations will be effective Friday, February 6, 2015. If you have submitted a retirement action effective January 9th, the Human Resources Shared Services Center (HRSSC) will reach out to you directly.

Questions should be directed to your District Human Resources Manager or Manager, Post Office Operations.

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PAY-FOR-PERFORMANCE SALARY INCREASE FY 2014

December 16th, 2014

The Postal Service has decided to grant a one percent salary increase for nonbargaining employees whose fiscal year (FY) 2014 Pay-for-Performance composite ratings fall in either cells 2 or 3 of the current PFP Matrix.

The Postal Service cited the ”efforts of supervisory, managerial, Postmasters, and all nonbargaining employees contributed toward the high-quality service rendered successfully to our customers.”

This one percent increase reconizes these efforts.

Click on link to read complete announcement.  PFP Increase

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SAVED HOUR SALARY EXTENSION FOR LEVEL 6 INCUMBENT POSTMASTERS

November 26th, 2014

POStPlan from its inception has been a work in progress, and it continues to evolve.  One of the key triggers in this program was the arbitrator’s ruling on September 5th.  In that decision it was ruled that Non-Traditional Full-Time Clerks would be hired to run all the vacant Level 6 post offices.  This prompted us to revisit the pay scale for the incumbent Level 6 Postmasters.  It was clear to Mark Strong (former president of the League) and I that an inequity existed in the pay scales between Postmasters and clerks doing the same job.  When Sean Acord assumed the position as President of the League on November 1st, we continued, as promised, to make this a priority in discussions with the Postal Service.

We have had several meetings on this topic and I am very pleased to announce that all Level 6 RMPOs and PTPOs Postmasters who are currently receiving save hourly rate will be able retain that benefit until September 2016.  This is another example of how — by working together with the Postal Service’s Senior Management team, and especially Megan Brennan, our Chief Operating Officer and Executive Vice President — we’ve been able to find a fair resolution to a difficult issue.

This shows us that the Postal Service recognizes the dedication of these longtime employees and is committed to treating them fairly.  I hope this will soften the impact to the Postmasters who were unable to find a full time EAS positions, those whose only available landing spot is the Level 6 Position they currently have, or are scheduled to be riffed into on January 10th.  

As the Holiday season approaches, I would also like to say how important it is that we take time to remember the things that truly matter.  To all Postmasters Active and Retired, I hope you are able to spend time with the people who mean the most to you, and I wish you a happy and safe Thanksgiving.

Click on link to view announcement  Saved Salary

 

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USPS Chief Operations Officer Megan Brennan to Replace Patrick Donahoe as Postmaster General

November 17th, 2014

At Friday morning’s U.S. Postal Service Board of Governor’s meeting, Chairman of the Board Mickey Barnett announced that Postmaster General Patrick Donahoe would be retiring from the Postal Service, effective February 1, 2015. Chairman Barnett also announced that the PMG Donahoe’s successor will be Chief Operations Officer Megan Brennan, making her the first female Postmaster General in the history of our national postal system. NAPUS Government Relations Director Bob Levi was present at the Board meeting and reported that many of those in attendance provided PMG Donahue a standing ovation. During his address to the Board, the the PMG reflected on his 39 years of USPS service and the sacrifices that his family made in support of his dedication to the government agency. NAPUS looks forward to working in collaborative fashion with the incoming Postmaster General, as we have done in the past.

Also, the Board meeting covered USPS finances and the projected budget for 2015. In part, Chief Financial Officer Joseph Corbett reported on an improvement in USPS financial solvency and revenue growth; however, he also expressed concern over increasing expenses attributable to inflation and contractual obligations. In addition, he referenced the Postal Regulatory Commission’s order that the one-year old exigent rate increase would end in July 2015, and this lapse would have a revenue impact. Chief Operations Officer Brennan reported on USPS improvement in meeting its delivery standards.

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Additional APWU POStPlan Arbitration Q & A Released.

November 4th, 2014

The Postal Service has released additional information pertaining to the recent APWU POSTPlan Arbitration Q&A. The information provided, in a question and answer format, list forty-eight questions and responses. Also announced, is the formation of an USPS/APWU Alternate Dispute Resolution Process to identify and resolve POStPlan disputes.

Please continue to monitor NAPUS web-site for updates.

 

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